DESIGN AND IMPLEMENTATION OF A SOFTWARE RESULT PROCESSING AND TRANSCRIPT GENERATION

CHAPTER ONE

INTRODUCTION

Over the year, several efforts have made to ease the burden of result processing and transcript generation on the desk officers who are in charge of the department from Yusuf Maitama Sule University, Kano at both the Exams, Records and Statistics. David M. Kroenke, David J. Auer (2008), A database is a collection of information that is organized so that it can easily be accessed, managed, in addition, updated. Data processing is defined as the entire process of converging or manipulating data into definite and meaningful data information. The information obtained at the end of the process is the result. Therefore, result processing can be perceived as a continuous process of converting data (which can be scores, grade points, credit units etc.) into definite and meaningful information, which can be either, be statement of result or transcripts. The final report of data processing activity by the administrative unit is the product of basic documents and information (statement of result or transcript) from basic data that can be (which can be scores, grade points, credit units etc.) for managements’ use. In Yusuf Maitama Sule University, Kano the result produced informs the management about the performance of students in their various courses. These results obtain is used to check the students’ level of understanding in the entire subject taught. In the course of research, an intensive investigation carried out on how all the departments in the University performs its result computation, processing and transcript. From the findings, it appears that current method adopted needs improvement. Introduction of computer into the system will do much required magic in result processing. Structured system analysis and design methodology will be applied in other to arrive to the development of the new system thereby introducing the use of Visual Basic dot net for the software development.

PROBLEM OF THE STATEMENT

It is an established fact that after every assessment, examination or research work, either report or result are obtain. Many departments in the university keep and manipulate data manually. For those that uses computer application like spreadsheets, word processor to collate and process data relating to their department. A reliable and secure information is vital in today’s education with respect to result processing. This has become a vital issue as students spend so much time trying to know their GPA. The existing system of processing result encounters a problem that has led to time wasting and inaccuracy of results; Furthermore, cases of missing result have been recorded thereby making examination result processing more difficult and time consuming.

This poses many difficulties in getting some required output. This research was intended to develop an automated result and transcripts processing system that will be use in collating and processing information and produce all the necessary report, result and transcripts.

OBJECTIVE OF THE STUDY

1. The primary objective is to provide an automated result and transcript processing system, which will take care of result processing and transcript generation.

2. To highlight the role of Information Communication Technology in service delivery for the Institution.

3. To provide a platform for effective process of report and transcript generation.

RESEARCH QUESTIONS

1. What input data are required for student results to be processed?

2. What output are required after processing the input data?

3. What designed or format required student to see his/her result?

4. What designed or the University senate approves format for the transcript generation?

5. What scale or grading system the University use?

SIGNIFICATION OF THE STUDY

As it is mention in the problem definitions, Yusuf Maitama Sule University, Kano store and process their records manually and sometimes uses application like spreadsheet, word processors etc. to keep these data. As such, there are many difficulties in keeping and processing of these records. Sometimes a data might get missing or have inconsistent data. This work will achieve increase in deficiency, easy detection and correction of error, reduce pressure of work on examination officers and makes computation less labor intensive.

SCOPE OF THE STUDY

This project work covers the registration of courses and computation of student’s examination score in order to process their results and generate their transcripts centrally.

LIMITATION OF STUDY

This project work is not a result processing software for Yusuf Maitama Sule University, Kano. It is about designing and testing an automated result processing and transcript generation system. The limitation of this project is:

1. Its only displays a semester result either GPA or CGPA.

2. It is only design to treat academic performance of student.

3. Students Application for suspension of Semester or Session should be in cooperated